Email is one of the most important communication tools for businesses. Internal email services housed on your servers used to be gold standards for many businesses, but now an increasing number of businesses are moving their email services to the cloud. As there should be – Cloud-based options offer far greater scalability and flexibility than server-based email.
In this blog, we’ll discuss the major benefits that come with implementing a Cloud-based email.
1. Cost Savings
Cloud-based email is a subscription service model, so businesses do not need to purchase servers or software licenses. Getting rid of large capital expenses and changing your email to monthly or annual operating expenses allows for significant cost savings in managing and maintaining the email environment.
2. Easier Disaster Recovery
Imagine a situation where your internal server or network becomes compromised, then all the data (contract agreements, spreadsheets) in your emails are at risk. Losing all that vital information could cause issues for your business. With Cloud-based emails, problems with hardware don’t matter because all of your emails are stored in the cloud. Your records are more recoverable – since they are always there.
3. Flexible Scalability
With the flexible scalability that Cloud-based email provides, you can increase your email size without major changes to the environment itself. If your business grows, you can modify your user license and storage size depending on your needs.
4. Remote Access
Due to the pandemic, most organizations had to switch to operating remotely. Cloud-based email can be accessed immediately from anywhere, on any device, as long as you have an internet connection (and there’s almost wifi everywhere these days!). The convenient remote access to emails improves productivity as email accounts now have the ability to sync up simultaneously.
5. Improved Security
Using a Cloud-based email means you are using a secure email environment. Your corporate emails will reside in a highly safe location, that is more secure than on-premises. Moreover, Cloud-based email providers devote more resources to securing their facilities than other organizations.
6. Collaboration
The benefit of Cloud-based emails is enhancing collaborative work efforts amongst your business team. You will be able to gain instant access to the latest information available about the ongoing projects. Cloud-based email allows for real-time project collaboration and document editing, as well as instant project updates.
Bottom Line
Cloud email gets rid of the stress and time consuming factors linked with traditional server-based email systems. Cloud email is always up to date with all the recent security features. If your system goes down, you don’t have to worry about losing your data because it is saved in the cloud.
To enjoy all the benefits of cloud email, you must choose a trustworthy cloud provider. If you see your business benefiting from a cloud email service, contact us to begin your trustworthy set-up!
